Extraordinary Life gathers personal data. This privacy statement is intended to inform you about the purposes for which personal data are processed, how you can exercise your privacy rights and other information that could be important for you. Extraordinary Life treats personal data with care and acts within the limits of the law, including the Dutch Data Protection Act (WBP) and the General Data Protection Regulation (GDPR).
Controller and responsibility
Extraordinary Life is the controller, within the meaning of the WBP and the GDPR. Extraordinary Life believes that it is of essential importance that the personal data of its active members, passive members and participants are treated and secured with the greatest possible care. We also want to be open about how we process your data. We therefore explain this below. First and foremost, we comply with the requirements of the WBP and the GDPR in all cases.
Whose personal data does Extraordinary Life gather?
Extraordinary Life gathers personal data from everyone who signs up as a passive member, from all active members, from participants in our events and from contractors who provide services for us.
Which personal data does Extraordinary Life gather, and why?
On the registration as a member, we record the following data. The new member provides these data and thus also gives consent for keeping and using them.
- First name
- E-mail address
- Student number
- Date of birth
- Phone number
We need the combination of the surname and the date of birth to create a unique member. We also use informal forms of address at Extraordinary Life: we prefer to call people by their first names. We record the e-mail address so that we still have a way to contact our members. That may be used, for example, if you have booked a spot for one of our events in which there has been a change or for marketing purposes.
Granting and withdrawing consent
Extraordinary Life offers various activities that can only be provided by making use of personal data. The most important activity is taking part in events and the accompanying access control for event locations as, for example, the Erasmus Sport center. Your data are only used if you explicitly grant consent for this. We will always explain what the data are used for, as we are doing via this privacy statement. This consent can always be withdrawn at a later date. Withdrawal of consent for the use of these data means that you will no longer be able to receive any membership benefits. Extraordinary Life gathers personal data from you in person, but where necessary, we also receive personal data via third parties, in as far as this complies with the law.
Sharing data with third parties
On the instructions of Extraordinary Life, third parties may provide certain parts of the services for the execution of an agreement. Extraordinary Life makes agreements with these processors to ensure that personal data is treated with care and in confidence. These agreements are contractually recorded in ‘processors agreements’. Your personal data are not leased or sold to third parties. Extraordinary Life may share your personal data with third parties if you give permission for this yourself or if this is necessary to execute the agreement. Extraordinary Life provides personal data to enforcement authorities or fraud control organisations when this is necessary to comply with statutory obligations.
The categories of third parties with which Extraordinary Life shares data for members:
- Other collaborating student associations
- Detection agencies
- Erasmus University Rotterdam
For how long is data kept?
Extraordinary Life keeps your personal data in accordance with the WBP/GDPR. The data are not kept for longer than is strictly necessary to realise the objectives for which the data were gathered.
How can I view, change or erase my data?
For viewing, changing or erasure of all personal data, we can be contacted via firstname.lastname@example.org. This e-mail address can also be used for other questions relating to the processing of personal data. Clearly state that you have a request on the basis of the GDPR. Take account of the fact that you may need to provide a copy of an identity document in order to verify your identity. You can make a safe copy of your identity document very simply with the government’s ‘Kopie ID’ app, which you can download in the app store.
You also have the right to submit a complaint to the Dutch Data Protection Authority.
Abuse or attempts of abuse are reported. Extraordinary Life takes organisational measures to protect personal data against unauthorised access.
Third-party privacy policies
The Extraordinary Life website contains links to other websites that do not belong to Extraordinary Life. We cannot accept any responsibility for the way in which these parties handle personal data. You are therefore advised to always check the privacy policies of these parties or to contact them for a more detailed explanation of their policies regarding the use of personal data.
If you have any specific questions or comments concerning our privacy statement in response to this information, then please feel free to contact us. You can send an email for that purpose to email@example.com.